Southern Oregon University

POSITION SUMMARY:
Date application must be received for priority consideration by: December 18, 2024
Anticipated Appointment Begin Date: January 2, 2025

Closing Date or if blank, Open Until Filled:
Job Family Group: Administrative and Professional
Division/Department: Finance and Administration/Human Resources
Compensation (commensurate with experience): $3,732-$4,290 monthly / $44,784-$51,480 annually
FLSA Status: Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current, valid Driver License: No
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: No
Work Location Type: On-campus
Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice.
Worker Status: Must be able to legally work in the United States without visa sponsorship

SPECIAL INSTRUCTIONS TO APPLICANT:
Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration.
For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
To view SOU's very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html , demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:
Human Resource Services is responsible for developing, implementing, and administering a wide range of personnel programs within the guidelines provided by State and Federal regulations. Human Resources supports institutional goals by providing consultative services on staff recruitment and employment, classification and compensation, benefits and leaves, employee and labor relations, training and development, and the fundamental application of policies and procedures.

While reporting to the Associate Director of Human Resources and working independently under general supervision, The HR Generalist requires an on-campus presence that models service excellence daily to all customers seeking comprehensive personnel program guidance. The position applies sound judgement in resolving complex analytical and administrative issues in support of HR operations, onboarding, and the processing of employment actions.

Minimum Requirements

Equivalent to graduation from a four-year college or university and two years of progressively responsible experience in human resources or similar field. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Excellent facilitation skills, including large group facilitation. Demonstrated experience developing and delivering presentations and facilitating meetings concerning complex content.

Preferred Requirements

Experience in human resources management. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Successful experience working in higher education, preferably in a collective bargaining environment. Working knowledge of web-based recruiting, onboarding and position management systems.
Classification/Compensation experience.

 

Essential Functions

Duties - The following examples of typical work activities are meant to illustrate the general range of work functions performed by the HR Generalist and are not meant to be all-inclusive or restrictive.

(55%) Recruitment and Employment

This position provides guidance and resources to employees and supervisors on recruitment and employment processes by:

Manage the day-to-day actions required of the recruitment and employment processes from beginning to end.

 

Provide regular training opportunities to supervisors and employees as it relates to the recruitment and employment processes (i.e. identifying needs, writing a position description, reviewing applications, interviewing, selecting a qualified candidate, making an offer, onboarding and guiding on how to ensure an engaging employee experience).

Perform a comprehensive analysis of position attributes based on collected information (i.e. position description, conditions of employment, etc.), obtain clarification/additional information from supervisors/managers as needed and make final decision on compensation and employment actions.

 

Post/advertise jobs for equal opportunity and competitive hiring.
Administer the electronic employee new hire paperwork onboarding process, accommodating with hardcopy forms where necessary.

 

Manage the background check program for employees.

 

Ensure compliance with applicable employment laws, university policies, collective bargaining agreements, procedures, practices and handbook(s).

 

Perform data entry of all employment actions to establish the personnel record. May supervise this entry if performed by others. Work together with the Payroll Department should discrepancies arise in setting up the pay and time and attendance record.

 

Participate in updates to HRIS (Banner or Workday) and digital Onboarding (PeopleAdmin or Workday) and timely research and troubleshoot issues.

 

Develop/maintain queries for periodic auditing of data integrity.

 

Administer the annual non-renewable reappointment process.
Alert the Associate Director and the Director of Human Resources of performance issues related to employment.
Implement goals, objectives, and priorities to enhance the efficiency of the recruitment and employment processes and onboarding experience.

 

(40%) HR Generalist

Manage the day-to-day tasks required of all employee onboarding (including student employment) from beginning to end. Frequently follows-up with all customers and supervisors where tasks are incomplete. Works together with Payroll Services should discrepancies arise in onboarding and the setting up of the pay and time and attendance record.

 

Coordinate the background check process for all personnel actions as assigned (e.g. employees, volunteers, etc.).
Provide data entry for a variety of employment actions within all Human Resources Information Systems.
Timely communicate established processes to business partners (e.g. resignations, separations, affiliates, etc.)
Supports employment verifications, unemployment claims, and the Public Service Loan Forgiveness program.
Schedules appointments as needed, distributes incoming mail and other communications, performs general administrative duties as assigned, and maintains office supplies.

Maintain the department's digital filing system to ensure personnel files and other regulatory repositories are up to date and compliant with disposition and retention regulations. Timely maintain department paper files and filing as required. Scan recruitment, personnel, classification, benefits, and other confidential human resources documentation for electronic filing system.

 

Create, prepare, maintain, and terminate personnel files. Create and/or edit tools, business process guides, training materials, and other resources as assigned.

 

Communicate with visitors, take calls and respond to emails addressing and resolving a variety of questions.

 

Ensure a welcoming space and environment for all customers who visit the Office of Human Resources.

 

In partnership with the other HR Generalist and the Director of Human Resource, organize, facilitate and deliver monthly new employee orientation programs (first day, first week, first month and first quarter, etc.) and serve as a consultant to new employees. Gather candidate experience feedback from new hires and adjust the format of orientations accordingly.

(5%) Other Job Duties

Perform other job-related duties and special projects as assigned.

 

Provide general support for HR programs.

 

Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.

 

 

Skills, Knowledge, and Abilities

Strong human relations and interpersonal skills including collaboration, professionalism and demonstrated consultative skills conducive to building and maintaining positive relations with administrators, co-workers, staff, faculty and students.

 

Initiative in independently planning, organizing, and performing work assignments within broadly defined parameters.

 

Excellent organizational and time management skills with the ability to set own priorities to successfully coordinate multiple assignments with fluctuating and time-sensitive deadlines.

 

Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.

 

Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Present ideas and concepts in written and presentation format and use consultative and facilitation skills to gain consensus in a collegial manner.

 

Ability to write clear and concise reports and correspondence.

 

Ability to take direction and be an effective team player.

 

Ability to gain an experiential foundation in human resources theories, principles, concepts, practices, and techniques.

 

General knowledge of methods and problems of organization management.

 

Ability to develop, research, interpret, evaluate, implement and articulate complex personnel policies, collective bargaining regulations state and federal laws, rules, standards, procedures and policies pertinent to the professional operations of human resources.

 

Experience developing and delivering presentations.

 

Strong analytical and research skills; ability to gather, evaluate, and to develop well-reasoned conclusions and recommendations that are logical  and defendable.

 

Experience extracting, interpreting and compiling qualitative and quantitative data. Ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems.

 

Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy.

 

Ability to coordinate several personnel functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail.

 

Ability to analyze software functionality through technical documents, and design and document efficient/effective work processes; ability to independently analyze software problems, test probable causes, and recommend sound solutions.

 

Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email.

 

Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.

 

Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of level within the organization and multiple outside agencies.

 

Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.

 

Provides training and direction to student assistants

 

 

Physical Demands

Normal office activities such as sitting/standing at a desk, using a computer, answering phones, and communicating in person both in writing and via phone with others.
Move/Transport up to 50 pounds.

 

Special Conditions

Must be willing to travel and attend training programs off-site for occasional professional development.

 

Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

 

Must be able to successfully pass a pre-employment background check.

 

This position classification has been defined as exempt and is not subject to the overtime provisions of the Fair Labor Standards Act (FLSA).

 

The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services.

 

SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce

In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources.

Diversity Statement:
Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

SOU Land Acknowledgement
We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon ( https://www.grandronde.org ) and the Confederated Tribes of Siletz Indians ( https://www.ctsi.nsn.us/ ) are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people.

Notice to Prospective Employees
Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the "Clery Act"), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention.

An electronic copy of the Annual Security Report (ASR)can be accessed at the following link:
https://inside.sou.edu/security/statistics.html . A physical copy of the ASR is available at no charge upon request. To request a copy please visit the Campus Public Safety Office at 382 Wightman Street, Ashland OR 97520. For more information call 541-552-6258, or email clerycoordinator@sou.edu .

To apply, please visit: https://sou.wd1.myworkdayjobs.com/en-US/Southern_Oregon_University/job/Southern-OregonAshland-Campus/Human-Resources-Generalist_R0000602-1