UC San Diego Health Sciences is a multibillion-dollar organization that comprises three professional schools, two hospitals, 20+ graduate degree programs, and 90+ core facilities and research units all working toward fulfilling its tripartite mission. Led by the Vice Chancellor for Health Sciences, it accounts for the majority of the University's research and philanthropic portfolios, in addition to an expanding clinical footprint that spans the San Diego region. With more than 1,700 faculty and 17,000 staff, the Health Sciences is home to nationally recognized academic and clinical programs, and has been identified as one of the premier biomedical research institutions in the world. As a top-ranking, future oriented organization, UC San Diego Health Sciences offers challenging career opportunities in a fast-paced and innovative environment.

The Vice Chancellor Health Sciences Research Service Core (RSC) provides top quality Pre and Post-Award Research Administration service with excellent access and efficiency, resulting in faculty/ management confidence and compliance with sponsor requirements. RSC invests and provides training, tools and systems to aid all VCHS PI and fund management teams in providing excellent standardized.

Under general supervision of the Research Administrator supervisor, this position may either work in the capacity of pre-award administration to develop and/or oversees research proposals; or work in the capacity of post-award administration providing fiscal analysis and management. Support will involve multiple PI's and funding mechanisms (grant, contract, clinical trials, fellowships, sub awards, service agreements, etc.), and sources ranging (Federal, State, private, industry, etc.). Research Administrator will follow sponsor and institutional procedures and practices when preparing pre-award proposals; or analyzing or reviewing post-award financial information or reports - all with a high degree of accuracy.

Pre-award responsibilities include interpretation of guidelines, organization and preparation of budgets and application packages, coordinating with internal investigators and external subaward investigators and teams, flagging for compliance review, routing internally for submission.

Post-award responsibilities include processing and approving requisitions, reimbursements, invoices, travel, payroll and non-payroll cost transfers, reviewing for appropriateness and allowability of expenditures, availability of funds and applicable funding restrictions, and forecasting spending plans.

Research Administrator will interpret and effectively communicate information, work collaboratively and cohesively, provide exceptional customer service in support of projects that lead to knowledge, discovery, innovations, and the advancement of society.

• Seven years of related experience, education/training, OR a Bachelor's degree in related area plus three years of related experience/training.

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Ability to manage significant volume of transactions.

• Ability to perform complex financial analysis and customized reporting.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated skill in using a variety of computer systems, including database, spreadsheet, word-processing, and Internet systems.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

• Maintains current knowledge of compliance regulations in all areas of research administration.

• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

• Demonstrated experience with the applications of principles and practices of financial management, fiscal planning and analysis; experience in principles and practices of fund accounting, cost analysis and audit procedures including UCSD Internal audit requirements.

• Demonstrated knowledge of University policies and procedures relating to contract and grants; and accounting. Ability to independently interpret, analyze, and implement appropriate policies in a given situation.

• Demonstrated organizational skills. Skill in prioritizing a high volume workload to ensure priorities and other deadlines are met. Demonstrated ability to work in pressure situations to meet deadlines and accommodate interruptions. Ability to maintain flexibility to redirect efforts when priorities change.

• Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; make and implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercise discretion.

• Demonstrated experience analyzing expenditures, recognizing trends in order to support budget adjustments.

• Proven ability to assess and contribute to development of automated systems to facilitate award administration. Demonstrated skill in setting up and maintaining accurate filing systems.

• Demonstrated experience in developing, producing and completing complex reports for various funding agencies; projecting multi-year expenditures and outcomes as they relate to individual projects, and the department as a whole; experience applying programmatic knowledge to coordinate financial aspects of award administration.

• Demonstrated ability to maintain a professional attitude during interaction and collaboration with a wide range of personalities. Excellent communication skills.

• Demonstrated experience with UCSD Personnel Payroll System (PPS) policies and procedures.

• Knowledge of University policies and procedures regarding purchasing, returned goods, travel, disbursement, inventory, and ability to work collaboratively with contacts involved in these processes.

• Experience with UCSD on-line and web based accounting systems (Oracle, Kuali, Concur, UCPath, etc.)

• Employment is subject to a criminal background check.